MySite Features

Features of Mysite

In SharePoint Server 2013, a My Site is a personal site for individual users in an organization:. Although an organization can customize My Sites, by default the top header of every page displays tabs for:

  • Newsfeed
  • OneDrive
  • Sites

The default links on the left navigation bar that are visible to the owner of the My Site are as follows:

  • Newsfeed
  • About me
  • Blog
  • Apps
  • Tasks

When a user views another user’s profile, the links on the left navigation bar are similar, but also include a link to Documents and People. The Documents link lets other users view the My Site owner’s public documents stored on the owner’s OneDrive for Business, and the People link displays the people whom the My Site owner is following. My Sites give users rich social networking and collaboration features, which enable users to explore and share interests, projects, business relationships, content, and other data with people in the organization.Because My Sites enable users to easily share information about themselves and their work, this sharing of information encourages collaboration, builds and promotes information about expertise, and targets relevant content to the people who want to see it. Once My Sites are deployed, a user can access his or her My Site by clicking his or her user name in the top-right corner of a SharePoint Server page and then clicking About me. A user can also click any photo or a name in a newsfeed to be directed to that user’s My Site profile.


Newsfeed

Newsfeed is the user’s social default page that displays when a user accesses his or her My Site. This newsfeed page has the following:

  • Displays the feed of recent activities related to a user’s specified colleagues and interests. For example, when the system generates an activity related to a user who follows a site or changes a document, the activity includes the URL of the related item and an activity is created with a link to the affected content. These activities are security trimmed, which means that users can only see activities with links to which they have permission;
  • Users can customize their newsfeeds by adding or removing colleagues they are interested in, and configuring the kind of activities they want to follow, such as when a colleague tags a shared interest;
  • Post and share your own messages to everyone; and
  • Follow & see updates of tags, documents, sites or a person‘s activities.

For more information about newsfeeds and other social computing terminology, see:

OneDrive

The OneDrive tab links to the user’s OneDrive for Business. OneDrive for Business is the user’s personal file storage and synchronization service for business use.

The user’s OneDrive for Business usually includes a private folder and a folder that is shared with everyone, or with specific people. For more information, see Overview of OneDrive for Business in SharePoint Server 2013.

Sites

The Sites tab lists the sites that the user is following and suggested sites that the user might find interesting. The user can use this to easily keep track of the sites he or she is most interested in.

About Me

The About me is the default page that displays when a user accesses another user’s My Site. This page displays the user’s profile page to other people in the organization. The About me is also the default page that displays when a user accesses another user’s My Site by clicking the user’s name or profile picture.

SharePoint Server 2013 provides user profile policies that specify how profile information is displayed and how it can be used. Although there are recommended default policies for features and properties exposed in user profiles and personal sites, you can configure custom policies to meet specific needs of the organization. For example, you can configure a property to be more or less visible by default, and allow a user to override default settings for properties that you want to give them control over. You configure these policies for the User Profile service in the SharePoint Central Administration website. For more information, see About property policies in Plan user profiles in SharePoint Server 2013.

The About me page includes a title that is typically “About <user’s name>” and it displays the user’s profile data, such as the user’s picture, title, group and telephone number.

Blog

Blog is a Web Part page that the My Site owner can use to publish a blog. By default, the Blog page displays a left navigation pane with links to the user’s blog categories and archives that can be edited. The user can also customize the Blog page by editing the page, by adding apps to the page, or by changing the look of the page.

 

My Task

The Task List is wonderful because it aggregates your tasks from all SharePoint Task lists. This is actually an extremely welcomed feature for those who like to deploy no-code workflow solutions. Now you can use any task list for workflow to assign a task.

For example, you may have an HR workflow where a user has to complete an online form for next year’s benefits (think Health Care) package. A task is assigned to User A by the workflow initiated by the HR manager. User A also has to approve Purchase Orders over a specific amount. So whenever the Accounting workflow encounters such a Purchase Order, a task is created. There may be other workflows that assign tasks to User A. In SharePoint 2010, User A would have to navigate all around SharePoint to find these tasks. Now, they simply go to their personal site and click Tasks. All tasks are nicely presented. Furthermore, this is an interactive list, so they can mark items as partially completed or completed directly from this one site.

SharePoint 2013 Personal Task List

As you can see from the screenshot, the tasks are parsed into headings based on the originating task list. So in the example, there are two task lists for which this user has been assigned tasks. You would simply click the arrow to expand the list and see the individual tasks.

Pretty slick. And a feature that undoubtedly saves users (and SharePoint solution developers) time. Of course wherever time is saved, money is saved. For this feature alone, I’d say it’s worth the investment in creating MySites and starting the Work Management Service Application (the service app that does all this work).

 

Following

In SharePoint 2013, a user can choose to follow not only people, but documents and sites, as well. This basically creates a portal a user can use to easily locate sites and documents (and yes, people) that is important to their work.

I encourage people to freely follow whatever is significant to them to perform their daily duties. For example, if you’re part of a project and a Project site has been created, follow it. You can always un-follow it when the project (or your part) is completed. Follow documents like the Employee Handbook, the contact list of your department or your company, and your in-house catering’s menu (what… you don’t have a private chef at your workplace? …Neither do we). When changes are made to any followed document, you are immediately notified of the changes in your Newsfeed. Of course, it doesn’t have to be this permanent. If you’re collaborating on a document with a team, follow it. You will then know who, what, and when changes have been made. It just makes it easier to stay current.

Following sites creates a nice portal-like page in your personal site. This is an easy way to navigate to the sites important to you.

Setting up MySite

In setup and enable MySite, follow the As-Built documentation below in order to successfully configure MySite:

 

Reference

 

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